When was the last time you thought critically about how your business handles payments? Have you ever consider how much time you spend on making payments in your business?
If you’re like many business owners, the accounts payable process has become a time-consuming, risky routine. Manually logging into bank accounts, in some cases even sharing bank login details, entering payment details, double-checking invoices, and chasing approvals, it all adds up. But have you ever calculated how much time it really consumes?
And more importantly, what it’s costing you?
The Invisible Drain on Time and Focus
Making payments might seem like a basic admin task, but for many businesses, it’s a silent time thief. When you consider the hours spent each week managing supplier payments, chasing signatures, and updating accounting records, it’s clear: you’re not just making payments, you’re sacrificing focus, productivity, and growth opportunities.
Now imagine reclaiming that time. What would it mean for your business if you or your team had more space to focus on strategy, customer relationships, or scaling operations?
The Dangerous Habit of Sharing Bank Logins
In an effort to delegate payments, many businesses take a risky shortcut: sharing online banking credentials with team members or accountants.
This may feel convenient, but it’s a serious security and compliance risk.
- It violates most banks’ terms and conditions
- It exposes your business to fraud and internal misuse
- If something goes wrong, the bank may not be obligated to help
Access control matters. No other part of your business would allow uncontrolled, unsupervised access to thousands of pounds so why treat your bank account any differently?
The Cashflow Cost of Chaos when making payments in your business
Without a structured, secure payment process, cashflow becomes unpredictable. Ad hoc payments often result in missed early payment discounts, last-minute cash crunches, or a lack of visibility into upcoming liabilities.
Paying whoever shouts the loudest doesn’t count as a process or system.
This disorganisation isn’t just inconvenient, it’s expensive. A reactive payment process often means overdrawn accounts, late fees, or broken trust with suppliers and employees.
Common Payment Errors and Their Hidden Impact
Payment errors are more common than most business owners realise:
- Paying the wrong supplier due to similar names or incorrect bank details
- Overpaying employees because of outdated spreadsheets or manual input errors
- Missing payments entirely, risking reputational damage and service delays
These aren’t just one-off mistakes, they erode confidence, create extra work, and in some cases, result in financial penalties.
Smarter, Safer, Faster: The New Era of Payments
Thankfully, there are now cost-effective, secure, and structured solutions designed to streamline this entire function.
💡 Telleroo, Apron, and Xero: Powerful Tools for Better Payments
- Telleroo enables seamless bulk payments (including payroll) without needing to share bank logins. It integrates with Xero, supports approval workflows, and offers audit trails, all while improving security and reducing admin. These guys are ISO27001 accredited which is kind of a big deal in the world of cyber.
- Apron is built to manage the full accounts payable lifecycle, from invoice capture to payment saving hours each week and reducing error-prone tasks. There’s even free ‘expense cards’ available which could make dealing with employee expenses much simpler.
- Xero Payments, you can now schedule and make payments directly with Xero, track liabilities, and even automate reconciliations, all while maintaining full oversight. The pricing operates on a number of transaction basis.
These platforms don’t just save time, they bring structure, reduce human error, and keep your financial controls tight. You can delegate payments without compromising security.
The Bottom Line to improve the payments process
Time is one of your most valuable business assets. If your current payment process is consuming hours of your week, increasing your risk exposure, and leaving you vulnerable to costly errors, it’s time to ask a better question:
What would it look like if payments in your business were fast, secure, and fully automated?
With modern tools like Telleroo, Apron, and Xero, that’s not just possible… it’s easily achievable.
At Brisan, we can scope your business needs and recommend the right software and process to suit your business. You can book in for a free consultation here.
